Disclosure Log
Accounts payable team (FOI/5354)
Message from Nottinghamshire County Council - 03 March 2025
Dear *****
Freedom of Information Request – Ref: FOI/00005354
Thank you for your email of 6 February 2025 where you requested information about our accounts payable service.
The information you requested is:
1. Does the authority share accounts payable or procurement functions with another authority or shared service function If yes, who - No
2. Which ERP system is used by the authority (e.g. Oracle, SAP, Advanced, Civica) - SAP
3. Please state the total number and value of supplier transactions (invoices and credit notes) processed by Accounts Payable in the last financial year – Financial year 23/24 – 67,000 transaction/£663 million
4. Does the authority utilise any 3rd party software to identify or protect against supplier payment errors (including duplicate, erroneous payments or potential fraud) before payment is made - No
4a. If yes, please state the name of the software, the engagement date, the current contract end date and the annual value of the contract awarded to the external organisation (or total value and contract length). – n/a
5. Does the authority utilise any 3rd party or 3rd party software to identify historical payment errors (including duplicate, erroneous payments or potential fraud) - No
5a. If yes, please state the name of the software or partner, the engagement date and the current contract end date and frequency of engagement (if not continuous). Please also provide the contract value or terms of engagement (if not a fixed fee). – n/a
5b. Please provide the value of monies recovered by the software or partner for the most recent financial year. - No
6. Does the authority utilise any 3rd party or 3rd party software to reconcile supplier statements and identify overpayments or unclaimed credits on a regular basis
6a. If yes, please provide the name of the provider/software and a brief description of frequency/level of support. – n/a
6b. Please provide the current contract end date and the annual value of the contract awarded to the external organisation (or total value and contract length). – n/a
7. Does the authority make any checks, either directly or via any 3rd party or 3rd party software to identify sanctioned suppliers, both directly and indirectly owned, within the supplier master file - Yes
7a. If yes, please provide the name of the provider/software and confirm the frequency of checking. – Dun and Bradstreet as required
Most of the information that we provide in response to freedom of information requests will be subject to copyright protection. In most cases the copyright will be owned by Nottinghamshire County Council. The copyright in other information may be owned by another person or organisation, and this will be indicated on the information itself.
You are free to use any information supplied to you for non-commercial research or private study purposes. The information may also be used for any other purpose allowed by a limitation or exception in copyright law, such as news reporting. However, any other type of re-use, for example by publishing the information in analogue form, including on the internet, will require permission of the copyright owner.
For information where the copyright is owned by Nottinghamshire County Council details of the conditions on re-use can be found on our website at https://www.nottinghamshire.gov.uk/global-content/copyright.
Your privacy: we use your personal information such as name and address so that we can comply with our legal obligations to respond to FOI requests. For further details about the use of information about you, please see the information handling privacy notice on our website at https://www.nottinghamshire.gov.uk/media/4323566/informationgovernanceandinformationrightsprivacynotice.pdf.
If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within 40 working days of the date of receipt of the response to your original request and should be addressed to: Complaints and Information – Team Manager, Nottinghamshire County Council, County Hall, Loughborough Road, West Bridgford, NOTTINGHAM, NG2 7QP or [email protected].
Please remember to quote the reference number above in any future communications.
If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, WILMSLOW, SK9 5AF or https://ico.org.uk/make-a-complaint/foi-and-eir-complaints/.
Yours sincerely
Colin Sawers (He/Him)
Information Case Officer | Customers, Complaints and Information
Chief Executive"s Department | Nottinghamshire County Council
County Hall | Loughborough Road | West Bridgford | NOTTINGHAM | NG2 7QP
Tel: (0115) 977 3714