Disclosure Log
managed moves involving pupils (FOI/8273)
Message from Nottinghamshire County Council - 04 August 2026
Thank you for your request for information relating to managed moves involving pupils. We are now able to provide the following information:
1. The number of managed moves recorded in each academic year
| Academic Year | Number of Managed Moves |
| 2020/21 | No data held |
| 2021/22 | 68 |
| 2022/23 | 173 |
| 2023/24 | 235 |
| 2024/25 | 295 |
| 2025/26 (to date) | 259 |
2. The operational definition used by Nottinghamshire County Council for a "managed move"
A managed move is an agreement between two schools to transition a child into a new school setting.
Within the Nottinghamshire Fair Access Protocol: "The process of managed moves falls outside the scope of fair access legislation and will therefore only apply if individual locality panels have specifically agreed to develop secure procedures to facilitate such transfers in their area and the parent agrees to participate in that process."
The Fair Access Team records all managed moves and off-site directions taking place between schools that are reported at locality panel meetings.
3. Details of how managed moves are recorded
The Fair Access Team records managed moves taking place between schools centrally within the School Admissions system.
Information is shared with the Fair Access Team by schools through locality Fair Access Panel meetings, where it is subsequently recorded on the central system.
4. Details of any inclusions or exclusions applied to the figures
The figures:
- Exclude voluntary school transfers.
- Exclude mid-year admissions.
- Exclude Fair Access Protocol placements.
- Exclude alternative provision placements.
- Include off-site directed placements.
5. Breakdown between primary and secondary phases
- Primary phase: 1 recorded managed move.
- Secondary phase: All remaining recorded managed moves.
6. Copies or links to any current managed move protocol, Fair Access Protocol, inclusion guidance or operational procedures that define or govern managed moves
The current Fair Access Protocol is available at: Nottinghamshire Fair Access Protocol
https://www.nottinghamshire.gov.uk/media/qzfhit3y/nottinghamshirefairaccessprotocol-updated-appendix.pdf
7. Information held centrally
The information is held centrally by Nottinghamshire County Council"s Fair Access Team within the School Admissions system.
What information is held
The Council records the following information relating to managed moves and off-site directed placements that are notified to the Fair Access Team through locality Fair Access Panel meetings:
- Child"s name.
- Year group.
- Current registered school.
- School to which the pupil has been managed moved or directed off-site.
- Date the managed move or off-site direction commenced.
This information is entered into the School Admissions system to record the pupil"s educational placement and whereabouts.
By whom is it held
The information is held centrally by Nottinghamshire County Council"s Fair Access Team within the School Admissions system.
Are schools required to report managed moves to the authority
Schools are expected to notify the Fair Access Team of managed moves through the locality Fair Access Panel process. Information is shared with the Fair Access Team at locality panel meetings, where it is then recorded centrally.
As the Council relies on information being provided by schools, records may not always be fully up to date at the point the data is extracted or reported.